Privacy Policy

Thistle Labs Ltd is committed to protecting the privacy and security of your personal information.

 

This privacy notice describes how we collect and use personal information about you, both during and after your working relationship with us, in accordance with data protection legislation.

 

It applies to all current and former clients, contractors and third parties engaged for the purposes of completing a client contract.

 

Identity of the data controller

 

Thistle Labs Ltd is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

 

This notice does not form part of any contract to provide services. We may update this notice at any time.

 

It is important that you read this notice, together with any other privacy notice(s) we may provide in the future, so that you are fully aware of the detail and rationale in relation to us using such information when collecting or processing personal information about you.

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Categories of personal data we process

 

We will collect, store, and use the following categories of personal information about you:

• personal contact details, for example - name, title, job title, telephone numbers, business or personal email address

 

Sources of personal data

 

We collect personal information about you through the process of signing you on as a client. We may, on occasion, collect additional information from third parties including credit reference agencies.

 

We may collect additional personal information during the course of work-related activities throughout the period we are working with you on a contracted project or piece of work.

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Our lawful basis for processing your data  

 

We will use your personal information in the following circumstances:

 

• where we need to perform the contract we have entered into with you

• where we need to comply with a legal obligation

• where it is necessary for our legitimate interests or those of a third party and your interests and fundamental rights do not override those interests

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Our purposes for processing your data:

 

• making a decision about taking you on as a client

• determining the terms on which we work for you

• administering the contract we have entered into with you

• business management and planning, including accounting and auditing

• dealing with possible legal disputes involving yourself or your business

• complying with health and safety obligations

• to prevent fraud

• to conduct data analytics studies to review and better understand our clients

• some of the above grounds for processing will overlap and there may be several grounds that justify our use of your personal information

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Who has access to your data?

 

We may share your personal information with third parties if required by law or where we have a legitimate interest in doing so.

 

Recipients of your data may include credit reference agencies where applicable for entering into a contract with your business.

 

When sharing your information with third parties, we will ask that they respect the security of your data and treat it in accordance with the law.

 

We may transfer your personal information outside the UK. If we do, you can expect a similar degree of protection in respect of your personal information.

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Security of your data

 

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we will ensure that access to your personal information is limited to those employees, agents, contractors and other third parties who have a business need to access this.

 

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

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How we decide how long to retain your data?

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We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

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To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data. We also consider the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.

 

Your rights

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You have the right to:

• request access to, and obtain a copy of, your personal information

• request edits of the personal information that we hold about you if any of the information is incorrect

• request deletion of your personal information

• object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground

• you also have the right to object where we are processing your personal information for direct marketing purposes.

 
If you believe we have not complied with your rights, you can complain to the Information Commissioner.

 

What if you do not provide personal data?

 

If you do not provide personal data, it is likely to be impossible for Thistle Labs Ltd to enter into, or to continue with, an consultancy contract with you.

Changes to this privacy notice

Thistle Labs Ltd reserves the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you by alternative means, periodically, about the processing of your personal information.

 

Agreement

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By entering into a contract with Thistle Labs Ltd, you are agreeing to us holding your personal data as set out by the details in this privacy notice.